The Presbytery of San Francisco is looking for a part-time Office Assistant. This role is intended to be an at-large position and flexible enough to support the changes of a new Transitional Executive Presbyter and an evolving presbytery structure over the next three years. Online Zoom support, minute-taking, digital support, and a strong emphasis on verbal and written communication while working with a variety of people and teams will be essential skills for this position. This position will report to the head of staff and work collaboratively with all PSF staff, especially the Stated Clerk and Office Coordinator.
A partial list of administrative support:
- Assist a variety of teams with agendas, meeting reminders, online support, digital filing and access, and paperwork, working with Planning Center and Microsoft OneDrive.
- Help maintain all Presbytery data and files physically and electronically.
- Assist with mass mailings for internal and external communications using MailChimp, distribution lists, and email as appropriate.
A partial list of Stated Clerk support:
- Assist with the annual mailing to Clerks of Session with instructions, log-ins, and password information so that Clerks of Session can update their Statistics of the Church information.
- Encourage and assist Clerks of Session to file Statistics of the Church, currently at 65% participation, with the goal of 100% participation.
- Track which clerks of session have submitted Statistics of the Church information in a common database.
- Assist with the annual minister salary review with instructions on how to fill out the review form so that the Stated Clerk can input the information to into the General Assembly Stated Clerk Portal: eMinister website.
- Receive reports from COM and Presbytery meetings on ministers’ status. Work with the PSF common database, COM, and Stated Clerk.
- Help prepare materials for Presbytery meetings, as tasked by the Stated Clerk.
A partial list of qualifications and skill sets:
- Assistant and Administrative experience.
- Demonstrated organizational skills, strong oral and written communication skills, including excellent proofreading skills.
- Attention to detail to produce high-quality work; able to follow projects, ideas, and tasks through to completion.
- Proficient knowledge of: ZOOM, MailChimp, Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Google Suite, Planning Center, database programs, WordPress, Adobe, and Microsoft Publisher. Willing and able to apply advanced features in software and applications, and learn new programs and applications as needed.
- Multi-language speaking skills are a plus: Spanish, Korean, Mandarin and/or Cantonese.
Weekly Hours: 16-20 hours per week (non-exempt) starting November 1, 2024.
Hybrid Position: Requires at least two days (eight hours-Tue/Th) in person at the PSF office.
Rate of Pay: $25.00 per hour, eligible for sick leave as required by law.
For a complete list of responsibilities and qualifications, please download this PDF.
How to apply:
Please email your cover letter, resume, and three references as PDF attachments to openings@sfpby.org.